Contract Management

Archive for the ‘Contract Project Management’ Category

Nobody stays in one career all their life nowadays. Some go from teaching into law. Nurses enter the police force. Actors become politicians.

Project Management offers the greatest opportunity for a career change. Demanding and rewarding in equal measure, it draws on transferable skills rather than industry specialisation.

Do you have the skills to be a Project Manager? How can you prove these skills to your new employer? What do you have to do to make your career transition as smooth as possible?

Are you already a Project Manager?

You don’t need the words ‘Project Manager’ on your contract in order to have project management responsabilities.

The basic role of a project manager is to organise staff and resources to achieve a long-term goal.

Have you ever organised a fundraising marathon or the introduction of fair-trade coffee into your department? Were you responsible for setting up the Secret Santa or the office trip to Brighton?

If so, then you have worked as a Project Manager. The more experience you can demonstrate, the greater your chances of securing a high-level Project Management position.

Key skills required by Project Managers

•    Communication

You must be able to present your Business Case, write progress reports and maintain clear communication with project staff and stakeholders at every level. If the Project Manager fails to communicate, then everybody will have different expectations and understanding of the project’s goals and status.

•    Organisation

Are you obsessively self-organised? Do you write lists for everything, even lists of your lists? Do you schedule your Saturday mornings so that not a minute is wasted?

If so, Project Management and you could be a perfect match. Only with solid organisational skills can a Project Manager keep a tight rein on project planning and progress.

•    Analytical Thinking

Things will go wrong on your project. As the Project Manager, it is up to you to sort them out. Can you come up with the solution that nobody else could quite reach? Are you up for the challenge of dealing with every obstacle and risk before it arises, without even a blip in your project progress report?

What opportunities are there for you?

Moving into a Project Management role could mean leaving your current industry and developing your project management skills as an independent specialisation. To succeed in this, you need to have demonstrable project management experience and abilities.

Alternatively, you might be seeking a project management role within your current industry. Advanced specialist knowledge of your subject off-sets a lack of project management experience, although awareness of formal project management methods is essential for getting that first job offer.

What should you do?

A Project Management qualification is essential. PRINCE2TM is currently the most popular project management method used by organisations in Europe, and is government standard in the UK.

The Foundation level qualification demonstrates awareness of the PRINCE2 project management method, and it is vital for anybody wishing to work on a project team.

Becoming a certified Registered Practitioner is an excellent move for anybody seeking a Project Manager position. The qualification demonstrates analytical skills and Project Management capabilities.

You might also consider getting some work experience, either with a voluntary organisation or through a secondment opportunity within your current organisation.

Remember: the more experience, qualification and dedication that you show, the more valuable you will on a Project Manangement team.

PRINCE2™ is a Trade Mark of the Office of Government Commerce. “PMI” is a service and trademark of the Project Management Institute, Inc. which is registered in the United States and other nations.

projectmanuk

http://www.articlesbase.com/management-articles/all-change-getting-into-project-management-681164.html

A Business Continuity and Disaster Recovery (BCDR) plan can be created for anything. Natural disasters, business plans, infrastructure projects, daily operations of a business, sports teams, really anything that has the possibility of not running right can have a plan. For this article the term will be project, which is open to your interpretation on what a project actually is.

Who takes the kids to schools when the primary driver has the flu? That is the most basic BC plan.

What do we do when we get a flat tire? That is the most basic DR plan.

These 2 examples may not be written out, but they are just as valid as any other plan, and there is usually a plan in place. And yes, you can have one half without the other or call the plan DRBC if recovering from the disaster is a higher priority than continuing business.

Business Continuity and Disaster Recovery plans are developed for certain circumstances that have the probability of occurring. Spending years of work and millions of dollars to secure a data center in the Atacama mountains desert region against flooding is useless. Equally useless is spending years of work and millions of dollars to prevent a New York snow in the winter.

There are 4 primary categories that are considered important in BCDR; avoidance, mitigation, transference and acceptance. Acceptance is contested as an option because there are not many people want to build a plan that says we accept a risk and a failure and can not mitigate, transfer or avoid it. There are cases when there is no real option other than accepting that there may be failure.

A sample project is to install a new telephone system in my office.

In a Business Continuity and Disaster Recovery plan, avoidance is building steps into your project to eliminate the risk or to protect the project from anything negative by means that you will determine.

My project may be late because it takes place from 15 December to 15 January, a time when many of my staff will take vacation. I can avoid an impact on my project by requesting an extension on the project, requiring additional resources, requesting extra money or many other options – you are limited by your imagination.

The idea behind transference is that the possibility of financial impact to the project is limited by contracting out some aspect of the work. I transfer the responsibility for part of the project to someone else. Transferring responsibility does not transfer accountability. The person in charge still has to accept that a failure is related to improper planning.

My December project may be late so I have hired a company to accomplish 3 critical tasks. If these tasks are not finished on time and in sequence, the project will not finish on time. I have signed a service level agreement with the vendor and the company will put all the resources required to deliver on time. If they fail to deliver on time they will not be paid, it the overall project is late because they fail to deliver on time they will pay me $1000 per day for a maximum of 15 days.

Mitigation is the part of the plan that takes the most thought. If mitigation is done properly then avoidance, transference and acceptance are clear. Mitigation is something you do to reduce the probability or consequences of a risk impacting your project. You may also define an acceptable level of impact that does not threaten the completion of your project Mitigation is very often costly and time consuming.

My December project requires new telephones for each of the 500 desks in our office. My regular supplier can guarantee 400 telephones at an $262.50 per phone, a 25% discount. The supplier is also reasonably sure to deliver the 500 on time and at the same price. To mitigate the risk of having 100 people without phones I agree that the supplier contract with a third party and buy 100 phones at the standard $350 price

1. Total cost of 500 phones from one supplier 500*262.50=$131,250.
2. Total cost of my phones from two suppliers (400*262.50)+(100*350)= $140,000
3. Mitigation cost $8750
4. Solution, pay the slight increase.

Second scenario for a larger company:

My December project requires new telephones for each of the 5000 desks in our office. My regular supplier can guarantee 2500 telephones at an $262.50 per phone, a 25% discount. The supplier is unable deliver the 5000 on time and at the same price. To mitigate the risk of having 2500 people without phones discuss with senior management to contract with a third party and buy 2500 phones at the standard $350 price, plus 10% for shipping

1. Cost of 2500 phones from one supplier 2500*262.50=$656,250.
   
2. Cost of 2500 phones from second supplier 2500*385=$ 962,500.
   
3. Total budget for phones $ 1,312,500
   
4. Total cost of phones $1,618,750
   
5. Mitigation cost $ -306,250
   
6. Solution – do you have $306,250 spare, or do you delay project completion?

Acceptance is the decision to accept certain risks and live with them. This means you do not change the project plan to deal with a risk or identify any response strategy other than agreeing to accept the risk if it is too costly or time consuming. A decision must be made to accept the risk, and the consequences. This decision must be made by a person with the highest level of authority. If the risk comes to pass and something fails the decision may mean late delivery of a project or failure as a team.

Second scenario similar to the one above:

My December project requires new telephones for each of the 5000 desks in our office. My regular supplier can guarantee 2500 telephones at a $262.50 per phone, our standard 25% discount. The supplier is unable deliver the 5000 on time and at the same price. To mitigate the risk of having 2500 people without phones discuss with senior management to contract with a third party and buy 2500 phones at the standard $350 price, plus 10% for shipping

1. Cost of 2500 phones from one supplier 2500*262.50=$656,250.
2. Cost of 2500 phones from second supplier 2500*385=$ 962,500.
3. Total budget for phones $ 1,312,500
4. Total cost of phones $1,618,750
5. Mitigation cost $ 306,250
6. Management does not have $306,250 to spend on the project and accepts that there may be a late delivery on some phones.
7. A mitigation plan will be put in place to make sure that the problem is handled the best way possible.

As stated above, a Business Continuity and Disaster Recovery (BCDR) plan can be created for anything. The coach of a team has a replacement in mind when players are injured, Floridians board up windows when a storm comes. The most important part of your BCDR is realizing that you need one and start defining the actions that people will take when things go wrong, and at one time or another – they will.

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Cindy King
http://www.articlesbase.com/project-management-articles/business-continuity-and-disaster-recovery-categories-718828.html

The first step in planning a bathroom makeover is to collect information. Lots of information. It’s a good idea to spend several weeks or even months exploring bathroom design. There are many new materials and products available that you might want to use in your makeover, and you need to find out what they are.

Visit home improvement stores, and big box stores, and bathroom stores. Look at home design books and magazines. Watch the TV shows and check out the web. This kind of information gathering opens your mind to new possibilities.

The next two steps are interchangeable, but they form the basis for your bathroom makeover. You need to decide on your budget and make a scale drawing of your bathroom. Computer software is available to help you make drawings and even to help you plan the design, and it’s very helpful. Some home improvement web sites have similar tools.

Next you’ll need to make decisions about overall design and color. Are there special things you want to include in your makeover? Are there certain features of your current bathroom that you will keep, or are you going rip everything out down to the studs and start over? How do you want the new bathroom to feel? What kind of look are you going for? How will it flow with the rest of the house? Think through those questions and begin to make decisions about the design.

At some point, you need to decide how much of the project you will do yourself, and what you will contract out. If you hire a contractor, plumber or electrician, you’ll want time to check references, and you’ll have to schedule the work you need done.

Then it’s time to choose materials and products. If you are replacing or adding a tub, shower, sink or toilet, you’ll need to choose those. Flooring, countertops, tile, paint colors, furnishings…there are more decisions to make in planning a bathroom makeover than with most rooms.

Once you’ve made all the decisions-at least for now-it’s time to get started. There will probably be more decisions to make along the way. The cabinets you ordered will be mysteriously unavailable, or the bathtub won’t fit through the door. There are always things that must be finessed and compromised on.

Which brings up another point. Before you begin planning your bathroom makeover, it might be helpful to take a stress management class, so that, when the contractor breaks the custom mirror you bought you can take a deep breath, calm yourself, and decide what to do next.

Jon Kilminster
http://www.articlesbase.com/advertising-articles/how-to-plan-a-bathroom-makeover-53485.html